Explore the best training tracking software for HR teams to automate reminders, ensure compliance, and streamline employee development. This article highlights top solutions designed to help HR professionals manage training, track compliance, and enhance workforce development. From automation to in-depth reporting, we cover the best tools tailored to various business needs. Discover the right software for your organization and optimize your training processes.

Effective Tracking is Crucial to Training Success

Tracking employee training manually is inefficient and risky. Without automation, training management becomes chaotic, with missed deadlines, outdated records, and compliance gaps. 

To stay ahead, HR teams need a training tracking software that ensures certifications, compliance, and skill development remain on schedule without last-minute scrambling. The right tool saves time, prevents lapses, and keeps teams audit-ready.

But with so many options available, choosing the right training tracking software can be challenging. Fortunately, in this Expiration Reminder guide, we break down the best solutions to help you find one that fits your team’s needs.

What is Training Tracking Software? 

Training tracking software helps HR teams organize and manage employee training, certifications, and compliance. It replaces spreadsheets and manual tracking with automation, ensuring training stays on schedule.

While each tool offers different capabilities, they have common features like: 

• Automated reminders for expiring certifications
• Dashboards to monitor training progress
• Custom reports for tracking compliance
• Mobile access for on-the-go management
• Integrations with HR and learning systems

With a training tracking software, you can simplify training management, keep records up to date, and stay compliant without the hassle of manual tracking.

Benefits of a Training Tracking Software

Training tracking software helps businesses in different ways, from ensuring organization to avoiding compliance issues. Here’s why it matters:  

• Ensures compliance: Keeps certifications and training up to date, helping businesses meet regulations and avoid costly penalties. Tracks expirations automatically and sends alerts before deadlines.
• Saves time: Automates tracking, reminders, and reporting, reducing manual work. Eliminates the need for spreadsheets and minimizes administrative effort.
• Improves accountability: Provides clear visibility into employee progress. Helps managers track completions, assign training, and ensure everyone stays on schedule.
• Enhances reporting: Generates detailed compliance reports for audits and management. Offers customizable insights to measure training effectiveness.
• Supports growth: Tracks skill development and training history. Helps businesses upskill employees and prepare them for new roles.

6 Training Tracking Software You Should Consider

• Expiration Reminder: Best for automating training tracking and reminders.
• Trainual: Best for integrating training with standard operating procedures (SOPs).
• LearnUpon: Best for user-friendly learning management systems (LMS).
• Quickbase: Best for customizable and automated training management.
• Aptien: Best lightweight alternative to LMS for medium-sized businesses.
• Ethena:  Best for compliance tracking with automated reminders and reporting.

1. Expiration Reminder

Expiration Reminder is training tracking software that helps businesses track employee certifications, training progress, and compliance requirements. Designed for HR teams, it automates renewal reminders, ensuring employees complete required training on time.

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It’s an ideal tool for industries with strict training regulations such as health, construction, finance, insurance, and others , eliminating manual tracking and reducing compliance risks. A centralized dashboard helps teams monitor training progress, track completions, and generate audit-ready compliance reports.

Key Features

• Automated Training Reminders: Sends notifications via email, SMS, and WhatsApp to ensure employees complete training and certifications on time.
• Centralized Training Dashboard: Provides a unified view of training progress, upcoming deadlines, and expired certifications.
• Audit-Ready Reports: Generates detailed, audit-ready reports to track employee training checks and completion. 
• Seamless HR and LMS Integrations: Syncs with Microsoft Teams, HRIS, and LMS platforms for automated data flow and training assignments.
• User-Friendly Interface and Scalability: Simplifies training management for small teams and large enterprises with an intuitive, adaptable platform.
• Mobile Access for On-the-Go Tracking: Enables managers and employees to track training completion from anywhere.
• Data Import/Export: Supports bulk uploads and exports for easy and secure data management, which is crucial for industries like healthcare, finance, insurance, etc. 

Pricing

First-time users get a 14-day free trial to explore Expiration Reminder’s features. After the trial, they can choose from these paid plans:

• Basic ($49/month): 250 items, 10 users, unlimited email reminders.
• Standard ($149/month): 1,000 items, 20 users, SMS credits, compliance tracker.
• Professional ($299/month):  2,000 items, 30 users, CEU tracking, onboarding tools.
• Business ($499/month): 3,000 items, 40 users, AI document scanning, SSO.

• Custom plans available for enterprise needs.

Pros

• Saves time by automating training reminders and tracking.
• Reduces compliance risks with timely alerts and reports.
• Centralized tracking for clear visibility of training progress.
• Flexible notifications via email, SMS, and WhatsApp.
• Audit-ready reports for quick compliance verification.
• Easy integrations with HR tools for seamless workflows.

Cons

• No offline tracking for remote compliance needs.
• Advanced features locked in higher-tier plans

2. Trainual

Trainual is a training and onboarding software that helps businesses document, automate, and track employee training. Designed for growing teams, it centralizes SOPs, policies, and training materials into one accessible platform.

It also provides structured role-based training paths, interactive content, and automated progress tracking to streamline onboarding and continuous learning. 

Key Features

• Role-Based Training Assignments: Automatically assigns training based on role, department, or location.
• Interactive Learning Paths: Uses videos, quizzes, and step-by-step guides for better engagement.
• Searchable Knowledge Base: Stores and organizes SOPs, policies, and training materials for easy access.
• Progress Tracking and Reports: Tracks employee training completion with AI-generated tests and reports.
• E-Signatures and Compliance Tracking: Captures legally binding e-signatures for completed training.
• Seamless Integrations: Connects with HR and payroll systems, messaging apps, and other work tools.

Pricing

• 14-day free trial for first-time users.  
• Paid Plans start from $299/month (covering up to 25 employees) to $499/month (for up to 100 employees and 1:1 implementation). 

Pros

• Simplifies role-based training with automated assignments.
• Engaging learning experience with videos, quizzes, and interactive content.
• Tracks training progress with real-time reports and AI-generated tests.
• Easily searchable knowledge base for SOPs and policies.
• Seamless integrations with HR, payroll, and messaging tools.
• Legally binding e-signatures ensure compliance and accountability.

Cons

• Limited gamification may affect engagement for younger employees.
• Might be too expensive for smaller teams.

3. LearnUpon

LearnUpon is a centralized LMS with powerful automation tools that help businesses manage, deliver, and track employee training efficiently. Its intuitive platform, AI-powered automation, customizable training portals, and robust reporting simplify onboarding, compliance, and professional development.  

Key Features

• AI-Powered Learning: Automates training creation, delivery, and personalization.
• Role-Based Training: Assigns courses based on job roles, departments, or teams.
• Multi-Audience Training: Supports employees, customers, and partners under one platform.
• Comprehensive Reporting: Tracks learner progress and training impact with detailed analytics.
• SCORM and xAPI Support: Ensures seamless content compatibility for e-learning modules.
• Integrations with HR and Communication Tools: Connects with Microsoft Teams, Zoom, and HRIS platforms.

Pricing

LearnUpon offers custom pricing based on company size and training needs. Interested users must contact sales to book a demo or get a quote.

Pros

• Streamlines training tracking with AI-driven automation.
• Tracks multi-audience training for employees, customers, and partners.
• Provides detailed reports to measure training impact.
• Easy course creation with SCORM and xAPI compatibility.
• Custom portals allow tailored training experiences.
• Strong customer support with hands-on implementation assistance.

Cons

• Limited customization for branding and learner interface.
• Bulk updates for expiration tracking require manual adjustments.

4. Quickbase

Quickbase is a customizable training management software with excellent tracking capabilities. It’s designed for organizations that need flexible, no-code solutions to manage employee training, certifications, and compliance. 

Quickbase centralizes training data, automates workflows, and provides real-time tracking, making it ideal for businesses with complex training structures that require tailored automation.

Key Features

• Centralized Training Management: Consolidates training records, compliance data, and certifications in one place.
• Customizable Dashboards and Reports: Provides detailed training insights without manual report building.
• Automated Alerts and Reminders: Notifies employees of overdue training, expiring certifications, and pending tasks.
• Role-Based Access Control: Ensures secure data sharing with granular permissions for different users.
• Integration: Syncs with HR, LMS, and business tools for seamless data flow.
• Mobile and Cloud Accessibility: Allows teams to manage training from anywhere securely.

Pricing

Quickbase offers a 30-day free trial. Paid plans include:

• Team: Starts at $35/user/month (min. 20 users)  
• Business: Starts at $55/user/month (min. 40 users) 
• Enterprise: Custom pricing

Pros

• Highly customizable for unique training needs.
• Real-time tracking with automated alerts.
• No-code platform allows quick setup.
• Secure, role-based permissions for training records.
• Seamless integrations with HR and compliance tools.
• Cloud-based accessibility for remote training management.

Cons

• Steep learning curve for advanced customization.
• Higher cost for small businesses needing enterprise features.

5. Aptien 

Aptien provides simple and intuitive employee training tracking software that helps organizations plan, track, and manage training sessions across departments. It is a lightweight alternative to complex LMS systems, making it an excellent choice for medium-sized businesses that need an efficient way to handle employee development and compliance tracking.

Key Features

• Employee Training Plans: Create and manage individual or role-based training programs.
• Automated Tracking and Notifications: Get reminders for upcoming training and certification renewals.
• Centralized Training Repository: Store all training records, attendance, and compliance data in one place.
• Training Event Management: Plan, schedule, and track e-learning, instructor-led sessions, and workshops.
• Compliance and Certification Tracking: Ensure regulatory compliance with built-in alerts and reporting.
• Custom Reporting and Dashboards: Generate detailed insights on training progress, attendance, and compliance.

Pricing

Aptien offers flexible pricing with a 30-day free trial:

• Premium Plan: Starts at $90/month for 3 users – Includes automatic reminders, team collaboration tools, and customizable training workflows.
• Enterprise Plan: Custom pricing – Includes company branding, private cloud hosting, and advanced integrations.

Pros

• Easy-to-use interface with cloud-based accessibility.
• Automated reminders & notifications prevent missed deadlines.
• Cost-effective alternative to LMS for medium-sized businesses.
• Highly customizable for different industries & training types.
• Strong compliance tracking for industries with strict regulations.

Cons

• Some screens can be slow and may feel disjointed.
• Limited customization for branding in lower-tier plans.
• No mobile app, which may limit accessibility on the go.

6. Ethena

Ethena provides a robust solution for employee training with a key focus on tracking. Team managers can access department-by-department breakdowns, exportable compliance reports, and comprehensive automation that ensures employees are participating in the right training programs. It also integrates seamlessly with other human resources information systems to ensure streamlined data management. 

Key Features

• Automated Training Assignments: Assign courses based on role, location, and department with smart training campaigns.
• Compliance Tracking and Reporting: Generate detailed compliance reports and learner transcripts with real-time insights.
• Multi-Platform Reminders: Send automated training reminders via Slack, email, and ZoomChat for better engagement.
• HRIS and LMS Integrations: Seamlessly integrate with major HR platforms like Workday, BambooHR, and Rippling.
• On-Demand Training Library: Host, manage, and track self-paced courses alongside Ethena’s compliance training.
• Customizable Content and Policy Attestations: Upload SCORM, AICC, xAPI, and video content to tailor learning experiences.

Pricing

Ethena offers two pricing tiers:

• Standard Plan: Starts at $20 per learner annually and includes automated training, compliance tracking, and HRIS integrations.
• Premium Plan: Custom pricing for larger teams and includes modular training, advanced analytics, and dedicated customer support.

Pros 

• Engaging, interactive training designed for modern workplaces.
• Automated reminders and compliance tracking reduce HR workload.
• Seamless integrations with major HR platforms for easy deployment.
• Intuitive interface with detailed reporting and analytics.
• Strong customer support and onboarding experience.

Cons

• Users have reported limited customization for reporting and administrative controls.
• Requires CSV uploads for bulk training assignments, which may be inefficient.

Track Your Training Efficiently with Expiration Reminder

Choosing the right training tracking software is key to keeping your workforce compliant, engaged, and well-trained. Whether you need a full LMS, a compliance-driven platform, or a simple automated reminder system, there’s a solution that fits your HR needs. 

Among them, Expiration Reminder stands out for its effortless automation of training renewals and certification tracking. Our platform takes the stress out of compliance by sending automated alerts via email, SMS, and WhatsApp, ensuring employees complete their required training on time. 

Start your free trial today to experience the Expiration Reminder magic!

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