Smart Employee Record Management
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Keep Employee Data Organized & Accessible
Centralize Employee Data
Securely store all essential employee information—names, emails, job titles, locations, supervisors, and IDs—in one secure, easily accessible system. With everything in one place, you can eliminate scattered files, improve communication, and ensure accurate record-keeping—no more wasted time searching across multiple files.
Collaborate & Build Complete Employee Records
Streamline collaboration to maintain a comprehensive history of each employee with notes from different departments or supervisors. Attach key files—resumes, performance reviews, certifications, and more—to create a complete record of each employee’s background and achievements. You can even upload a photo for quick identification, giving you an up-to-date snapshot of your team at a glance.
Track Training & Credentials with Ease
Efficiently manage all employee credentials—whether they have fixed expiration dates or ongoing training requirements. View everything in a single, organized dashboard, from professional licenses to skill-based courses. This clear snapshot makes it easy to identify who’s fully compliant, helping your team stay ahead of renewals and maintain high standards across the board
Tailor Your Records with Custom Fields
Expiration Reminder gives you the flexibility to go beyond standard employee details by creating custom fields that fit your needs. Whether tracking uniform sizes, certifications, or other unique information, you can store it all in one centralized system—eliminating the need for scattered spreadsheets or documents. This tailored approach ensures you have the exact data you need, all in one convenient place
Integrate with Leading HRIS & ATS Systems
Effortlessly connect with over 100 leading HRIS and ATS platforms—including BambooHR, Paylocity, Workday, Paycor, and Gusto—to sync critical employee information like name, email, phone, and job title in real time. This automated data flow eliminates manual updates and outdated records. Plus, when an employee is terminated in your HR system, Expiration Reminder automatically archives their record, ensuring your workforce data remains accurate and audit-ready.
Track Training Hours & Continuing Education
With the training hours module, you can assign specific continuing education or training requirements to each program, ensuring employees know exactly how many hours they must complete within the year. Automated reminders help them stay on track, while the customer portal allows for easy logging of completed training hours. This real-time visibility into progress supports compliance and fosters a culture of continuous learning within your organization
Streamline Onboarding with Self-Service Portal
Allow new hires to upload their own training certificates and credentials directly into the Employee Portal, simplifying the onboarding process. Instead of juggling paperwork or manual data entry, employees can securely submit all required documents at their convenience. This efficient, self-service approach saves HR teams time while ensuring each employee’s records are complete and accurate from day one
Easily Archive & Reactivate Seasonal Staff
Expiration Reminder makes it easy to archive employee records when seasonal or temporary workers leave—and seamlessly unarchive them if they return. This streamlined process is especially valuable for businesses with short-term or cyclical staffing needs. By keeping past employee details on file, you can quickly reactivate and update their information, ensuring accuracy without the hassle of rebuilding records from scratch.
Other Features
What People Say About Expiration Reminder
Steven E
Programs Admin
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Resources Guest Relations Manager
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Executive Manager
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Payroll Manager
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Pharmacy License
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Senior Web Developer
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Corporate Service Coordinator
Frequently Asked Questions
No payment information is required to try Expiration Reminder. After 14 days, if you like Expiration Reminder and want to keep using it, we'll require a credit card to continue. With payment, all of your data will still be there and anyone you've invited will still have access.
Yes. If you are on an annual plan, please reach out to us. If you are paying month-to-month, just log in to your account, click on "Your Account," choose "Manage Subscription," and you'll see your options.
Yes, Expiration Reminder is highly secure. We prioritize data security and compliance by being certified in HIPAA, SOC 2, and GDPR. Our platform uses advanced encryption and secure data centers to ensure your information is protected. We regularly update our security measures to stay ahead of potential threats, providing you with a safe and reliable service.
Yes, you can easily import your current data into Expiration Reminder. We support importing data from spreadsheets and can also integrate with your preferred tools. Our customer support team is available to assist you throughout the process, ensuring a smooth and efficient transition.
Expiration Reminder helps you maintain compliance by automating the tracking of credentials, licenses, and certifications. Our platform sends customizable expiration reminders and generates audit-ready reports, ensuring you stay updated and meet regulatory requirements. This reduces the risk of non-compliance and minimizes liability.
Yes, you can share a private link with your team through automated reminders. This link provides access only to account updates. They simply click on the link and update their information in just a couple of minutes. This self-service capability streamlines the process and reduces administrative workload.
Get Started with Expiration Reminder
