Feature

Vehicle Record Management

Stay on top of every vehicle in your fleet with complete, centralized, and flexible vehicle record keeping—covering vehicle details, assignments, documents, and maintenance renewals. All in one place
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Illustration of a centralized dashboard for managing vehicle records, assignments, and compliance documents across a fleet

Keep Fleet Records Organized, Centralized & Compliant

Replace spreadsheets and scattered vehicle files with one secure system. Keep your fleet vehicle documentation organized, compliant, and ready to go—without the manual busywork.

Built Complete, Clear Vehicle Profiles

Keep structured records for each vehicle—brand, model, VIN, year, odometer, and more. Add internal notes and upload key documents like service receipts, inspection reports, and insurance policies. Everything stays linked to the vehicle profile and easy to access whenever you need it.

Vehicle profile showing details like make, model, VIN, year, odometer, notes, and uploaded documents like inspection reports and insurance
Vehicle assignment interface with user history and automated tracking of changes for audit and accountability purposes

Assign Vehicles and Track Usage History

Easily assign vehicles and track usage history, updating assignments anytime. Every change is automatically recorded, giving you a clear usage history—ideal for accountability, audits, and incident reviews

Track Document Expirations and Renewals

Set automatic reminders for key document expirations—including vehicle insurance, inspections, registration and more—to stay ahead of renewals and ensure your fleet operations are smooth and compliant. This proactive approach helps maintain your fleet's protection, compliance, and operational efficiency at all times.

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App view showing reminders for expiring vehicle documents such as insurance, inspection, and registration
Customizable vehicle record with flexible fields for fuel type, license plate category, and service tracking

Customize Records to Fit Your Fleet

Every fleet has unique needs. Tailor each vehicle record with custom fields—track fuel type, license plate category, service type, or any other data relevant to your operations. Capture exactly what matters—no more side spreadsheets or missing info.

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Other Features

Equipment Maintenance Management
Keeping up with maintenance, inspections, calibrations, and compliance deadlines doesn’t have to be complicated. A centralized, automated system reduces risk, streamlines tracking, and helps you stay ahead of every critical schedule.
Learn More
Location Management Software
Keep every site’s records, documents, and compliance details in one secure, centralized hub. Efficiently manage documentation and credentials across multi-site operations or property portfolios—all in one place.
Learn More
Smart Employee Record Management
Managing employee records, certifications, and compliance deadlines doesn’t have to be overwhelming. Expiration Reminder keeps everything in one secure, automated system—so you stay in control.
Learn More

What People Say About Expiration Reminder

Its very user friendly and the ability to track so many different things in the same place makes it so efficient. My experience has been great. I've been using it for the past 4 years and they have made a lot of improvements.

Steven E

Programs Admin

A must for documentation management. Easy to use document manager. Sends alerts and notifications when document is about to expire

Sierra H

Resources Guest Relations Manager

Great Software at a great price. The price point is definitely a huge plus, we couldn't find any software for less. There isn't anything to not like about expiration reminder, it has a lot of features.

Victor M

Executive Manager

Expiration reminder is easy to use and at a glance you are able to see what documents need to be updated. I also appreciate the ability to set parameters around how we would like reminders to be sent out to employees and volunteers. Customer service and support have always been quick to respond.

Jennifer D

Payroll Manager

I have been using expiration reminder for several years and love it. I love the home screen of the portal. It shows you the all the documents that are current, notifying you of expiration soon and how many are expired. It also shows you a forecast of the whole year and upcoming year of files that expire on a specific month.

Jessica R

Pharmacy License

Quite helpful software as it automatically sending reminders and notification to renew the other licensed software running in my institute. Since I am into an area where I need to deal with numerous software, this great tool saves mine and our staff invaluable time to renew the licenses.

Sterling T

Senior Web Developer

The automation process tracking makes it easy to maintain and the template customization for email notifications. The Dashboard is great!

Tom W

Corporate Service Coordinator

Frequently Asked Questions

How does the free trial works?

No payment information is required to try Expiration Reminder. After 14 days, if you like Expiration Reminder and want to keep using it, we'll require a credit card to continue. With payment, all of your data will still be there and anyone you've invited will still have access.

Can I change plans at any time?

Yes. If you are on an annual plan, please reach out to us. If you are paying month-to-month, just log in to your account, click on "Your Account," choose "Manage Subscription," and you'll see your options.

Is Expiration Reminder secure?

Yes, Expiration Reminder is highly secure. We prioritize data security and compliance by being certified in HIPAA, SOC 2, and GDPR. Our platform uses advanced encryption and secure data centers to ensure your information is protected. We regularly update our security measures to stay ahead of potential threats, providing you with a safe and reliable service.

Can I import my current data?

Yes, you can easily import your current data into Expiration Reminder. We support importing data from spreadsheets and can also integrate with your preferred tools. Our customer support team is available to assist you throughout the process, ensuring a smooth and efficient transition.

How does Expiration Reminder help with compliance?

Expiration Reminder helps you maintain compliance by automating the tracking of credentials, licenses, and certifications. Our platform sends customizable expiration reminders and generates audit-ready reports, ensuring you stay updated and meet regulatory requirements. This reduces the risk of non-compliance and minimizes liability.

Can my team update their records on their own?

Yes, you can share a private link with your team through automated reminders. This link provides access only to account updates. They simply click on the link and update their information in just a couple of minutes. This self-service capability streamlines the process and reduces administrative workload.

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Get Started with Expiration Reminder

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